A reconciliation, not a reconstruction
Because payments were tracked against milestones throughout conduct, final closure confirms a known total instead of rebuilding a study's worth of invoices from scratch.
What's included
How final closure is confirmed
- Every milestone payment cross-checked against the site budget and the record built during ongoing payment tracking
- Outstanding invoices, credits, or disputed line items resolved directly with the site before closure
- Final payment total confirmed and documented, with sign-off from both the site and the sponsor's budget contact
- Reconciliation completed in the same window as essential document reconciliation, so financial and regulatory closure line up
- A closure record filed alongside the close-out visit report confirming no open financial items remain
Closed alongside the visit, not after it
Financial closure is completed in step with the close-out visit, so the site isn't left in limbo waiting on a final check after the team has moved on.